Instructions to use eStudio
(Online Project Management Application - Click here for Printer Friendly version of this page)

We will be using an online application eStudio developed by www.same-page.com. As most of you have realized the complexity of the MAPP process and the challenge we face to get the opinions, comments and participation of all the partners due to the busy schedules. This is an attempt to provide the members with the information and tools required to actively contribute to the strategic process without imposing long meetings to get member input. You are encouraged to go online at your own convenience and complete the DISCUSSION (Step 1-4) and PRESENTATION (poll for Readiness Assessment) section. You are requested to complete this assignment by Monday September 25, 2006 (5 PM). It will not take more than 30 minutes if you follow the instructions given below. This will help us capture every member's input into the MAPP process.

Some of the material provided in the WORKSPACE under the Organize for Success folder are in the first MAPP process packet given to you. One of them is titled Organizing the Planning Process and it is the second handout on the right and the other one is the fourth handout on the right side with the first question "What does it entail?". You can either refer to the handouts from the previous meetings or visit the Delaware County MAPP web or view it from the WORKSPACE in eStudio.

Please do not hesitate to contact Lux Phatak with any questions or concerns at (740)203-2081 or (614)804-4713 or email her at lphatak@delawarehealth.org. Hope the following instructions make it easy for your input.

Instructions:

Please click on www.delawarehealth.org/phdc.htm and sign into eStudio using
Username: "your first name_last name initial" (E.g. Susan_S)
Password: password (Type the words) You can and we recommend you change your password from the Reception page from "MY PROFILE" (Shown below in the first screen shot)

You will be taken to the www.same-page.com website where you will see the Reception page for the “Partnership for Healthy Delaware County” (PHDC) and “Mobilizing for Action through Planning and Partnership” (MAPP) project. An image of the screen shot of the Reception page is shown blow. You will observe that below the header we see 4 TABS on top.

1. RECEPTION
2. WORKSPACE
3. COLLABTOOLS
4. CONTACTS

In the center of the RECEPTION page you will have the option Quick Start by clicking on new files, or by sending an email to any of the members. Below that is the News & Announcements. You will have the opportunity to view/listen to the application demo and get some basic training to use the application. You can choose to go through it, but I will try to explain the things we need for the first phase of the MAPP process. Below that you will view a brief introduction of the Partnership for Healthy Delaware County.

On the left you see any quick notes that may be posted by members and below that there will be an eStudio tip. On the right it shows MY PROFILE where you may edit &/or change your password; IN WORKSPACE will list all the updated files since your last visit or till you view it; and WHO's IN eSTUDIO will show the members online at the same time you are logged in.

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The next tab is a space for document sharing and management. Please click the tab WORKSPACE next to Reception on top of the page. The page shows all the folders that you have permission to view. Under each folder  some files that will be useful in completing the assignment have been uploaded. The folder we will be focusing on for the first phase is "Organizing for Success and Partnership Development". The first three files in this folder will help you answer some of the open ended questions under the discussion tab (discussed below). The next file in this folder is the PowerPoint presentation for this phase for better understanding of the process. The last two files list the partner agencies and the partner roster.

The tab next to WORKSPACE is COLLABTOOLS and this is where tools like discussions and slide presentations for collecting information from members are provided.

 Please click on the tab COLLABTOOLS next to Workspace. This tab has 5 different tools that we hope to use during the entire process.

• LIVE CHAT

• DISCUSSION

• PRESENTATION

• QUICK NOTES

• WEB LINKS

For the first stage of the MAPP process (Organize for Success) we will be using the DISCUSSION and PRESENTATION sections.

DISCUSSION: When you click on DISCUSSION from the list of Collabtools the screen shot will look like this

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There are 5 steps to the first phase "Organize for Success" of the MAPP process. The first 4 steps of the phase are listed under the discussion separately (as shown in the image above).

Each step has topics under them (they can be accessed by clicking on the blue link on the left column) and each topic has some questions for you to answer by clicking on the Discussion topic. To return to the DISCUSSION list click on the large blue "D".

Continue to click on the "blue" statement for more Topics or Subtopics.

Under each topic you will have "reply | new" for your first response (in the lower right corner). On your next visit to the same topic you will see that you have more choices  "edit | delete | reply | new".

PLEASE CLICK "reply" (if it is the first time you are responding to the topic) or “edit” (if you want to edit or add more comments to the topic) under each of the topics to continue the discussion. These are open ended questions. When you click on the reply button the page looks like this:

If the topic has only one question, you may ignore the Post Subject window. If there are more than one question under a topic, you are requested to enter a key word to help with compilation of collected information.

In the body, please enter your reply, response or comments to continue the discussion.

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Click the SUBMIT button to get back to the topics page. Once you get back to the list of topics click on the Blue statement "Organizing the Planning Efforts" in the example below to get back to the list of topics or previous page. The Blue D will take you back to the Discussion page.  Each time you want to get back to the topic just before the one you are working on click on the blue link next to the red words (example shown below-:Specify Sponsorship, Benefits, Critical Issues and Reasons).

Click on the next topic or sub-topic, then click reply or edit (if you are adding to your own comment) to complete all the  discussion topics.

PRESENTATION: This part of the application helps us poll our members to get everyone's input for objective questions.  We as a group need to complete a "Readiness Assessment" for the MAPP process. Please click on Presentation under the tabs if you are in the COLLABTOOLS tab. If not then click on the COLLABTOOLS tab and select PRESENTATION. The screen shot of this page looks like this:

There is only one presentation "Readiness Assessment". Click on it and you will see a page similar to the screen shot below.

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You can see 18 slides. Each slide has one question. Each question has three options available to pick from (Yes, No, Not Sure). The questionnaire that is shown just below the slide numbers on top is an image. An image is necessary to create a presentation slide. A screen shot of the questionnaire image is used on each slide. You may ignore that image. The POLL QUESTION is on the left in gray with the answers for selection. POLL RESULTS are presented on the right. You will be brought into slide one when you click PRESENTATION. Please read the question on the left and make your answer selection and click VOTE. Click on "2" either on top or bottom of the page to go to the next slide and follow the same process till you get to slide 18. This does not take more than 10 minutes, if that.

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The next tab is for your information only.

CONTACT: You will be able to view the contact information by eTeams.

If you click on the eTeam folder you will be able to view the Partnership Group and Assessment  Sub-committee (only if you are a member of the Assessment Subcommittee). The Vendor folder is ready to input vendor or vendors that will be working with us to complete our assessments.

You will be able to access the emails for all members and contact them if you prefer. It is a secure site and your emails are safe. People can access this project only if they are invited.

This is an attempt to walk you through the eStudio website to complete discussions and presentations to provide your input before the group meetings. Please feel free to contact Lux Phatak at 740-203-2081 or 614-804-4713 or email at lphatak@delawarehealth.org for any clarification or explanation.

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